Despite board members’ wishes to return to meetings in person the epidemic has made it necessary for the majority of us to meet online. This hybrid model will not disappear and boards need to find the best way to conduct effective meetings for both in-person and remote attendees.
To ensure that meetings are productive, it is vital that the chair of the board is able to adhere to the agenda. He or she must also give clear instructions. Digital tools can speed up the meeting process by allowing attendees to go through tasks faster. It’s also important that attendees who are in person and remote receive the same materials in advance. This can include documents and slides that are used during the meeting as well as any notes and information that was distributed in advance.
Prioritizing engagement will ensure that everyone is on the same page in hybrid meetings. It is essential to ensure that the virtual platform operates properly and that all links have been downloaded and clicked prior to the meeting begins. The presence of a staff member access the meeting to monitor these functions will allow you to spot and resolve any issues early.
Similar to muting the microphone when you’re not speaking will cut out echoes as well as background noise, allowing everyone to focus on the conversation at hand. It’s also a good idea to close all tabs and to pause any music or videos prior to beginning the meeting. In https://itsboardroom.com/ addition, using a meeting management software with accessibility features can make your event more accessible to those who have hearing, vision or speech disabilities.